How to properly store and manage sensitive data

The information age has revolutionized the way people store data. We can do so much more than before, but this ease of access comes at a price. Sensitive data is at risk of being stolen by cybercriminals or leaked by employees or insiders.

There is a lot of sensitive data for many industries. For example, there are medical records of patients, patient bank details, employee salaries, etc. If your business has any sensitive data, proper storage and management of it is a top priority.

This article focuses on how to store and manage sensitive data safely and securely.

How to properly store your protected data

Think about your best storage option and how you can get the most benefit from it. What data do I need to store? How important is this information? What security measures do I need to take? Are there any regulations governing my industry or the requirements for storing this data? How long do I need to hold on to this data? What can go wrong if I don’t keep my protected data properly?

These are all essential questions you have to ask yourself before deciding on a storage solution for your sensitive data. Many people will take the easiest and cheapest option, but that will prove fatal in the long run, especially if you have a lot of sensitive data.

Once you have answered all these questions and decided on a suitable storage solution for your protected data, you need to think about managing it all. This is where the actual work begins, as accidents can happen, whether from human error or equipment malfunctions.

Taking the proper steps to maintain your protected data is very important, as it can stop a lot from going wrong before you begin. You need to make sure that all of your equipment and people are properly trained for what’s ahead of them, and you should always have a plan in place for when accidents happen.

Tips for storing confidential data

Backup your data in the cloud

When storing sensitive data, we must take the proper steps to ensure that the data remains protected. This includes how it is stored, who has access to the data, and what happens when an individual leaves an organization.

This can often prove difficult because of legal requirements around protecting personal information, differences in regional legislation on data protection, or even differences in how data is used in different organizations.

The key to protecting personal information is to ensure that it does not get into the wrong hands and remains secure at all times. It is essential to know who has access to your organization’s sensitive information, primarily when staff works remotely. If an individual leaves the company, it is necessary to ensure that their access to all data is revoked.

Encrypt your data

The first step for protecting your organization’s data is to make sure that the sensitive data remains encrypted at rest, as well as in transit. You can use Kubernetes secrets to set up TLS encryption for your application’s database credentials. Kubernetes secrets are Kubernetes-managed key-value pairs that can be used to store sensitive information like database connection strings, API keys, or passwords. Kubernetes decrypts the secret when needed and re-encrypts all content back before storing it.

After you have data that is encrypted at rest,  Kubernetes can decrypt it when needed without human intervention automatically. It is the perfect place to store passwords and it supports injecting these secrets into pods.

Use anti-malware protection

Use anti-malware protection. Every device that accesses the internet is always vulnerable to attacks. Still, when you are using a device that has valuable data or information regarding your company, it is essential to have an antivirus installed in your system.

If you have not experienced viruses in your computer yet, then perhaps it’s high time to start thinking about it. There are a lot of viruses floating around the internet, and even though it seems like they can’t do anything to your computer, they will destroy the files on your computer if you don’t have an antivirus installed on your system.

It’s also important to remember that not all viruses are installed from the internet. There are many other ways that you can get a virus in your system. For example, having an infected USB device inserted into your computer is a way for malware to find its way into your system. You also have to be wary about sharing files with other people because they might have viruses in their system.

There is no perfect solution for preventing viruses. However, installing anti-malware protection helps you lessen the risk of having your files destroyed or having your identity stolen.

Secure your wireless network

Secure your wireless network at your home or business to protect and manage your data. We will cover how to secure your wireless network properly and some best practices that you can implement that will help keep your information on a more secure footing. Doing this not only protects your important files but also prevents the spread of malware and virus through an unsecured connection.

Security on wireless networks is about protecting and managing your data. It would help if you did everything to keep this information safe and look at how to secure your important files.

What should you do in case your data is breached?

One of the most important things to do if your organization’s data gets exposed is to take care of users’ awareness. Teach them what they need to be aware of after an incident, also called a data breach. This can occur in multiple ways, such as somebody stealing or sharing the information without permission or somebody accessing it through malware or hacking.

A data breach is a serious issue that must be handled with care. If you want to avoid any unnecessary fines or an angry mob of users, you’ll need help from a specialized agency.

Once you have created or got sensitive information, whether you know (like a password) or something you are (like a fingerprint), it becomes your responsibility to store and manage that data properly. They may report a failure of the proper storage of sensitive data as a compliance issue, loss of business because of regulatory fines or reduced customer confidence, or loss of money due to service disruptions. Use the tips shared here to manage and store your data to avoid unnecessary problems properly.

Photograph by Joshua Sortino

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