If you are running a small business and you deal with customer information, you have a large responsibility when it comes to keeping that data secure. Data protection is serious, and if a business fails to keep the sensitive information away from public eyes, they can incur fines when part of a regulated industry. If you are responsible for the data security in your business, here are a few tips towards ensuring your business is as secure as possible with regards to data security.
Keep your software up to date
It is vital that you keep your software and anti-virus solutions up to date. Any lapses are a weakness as you increase the risk of becoming targeted by potential hackers.
Back up your data
Data theft and even accidental loss can be big concerns for companies of all sizes as it can cause reputational damage and financial ramifications. Therefore, always make sure that you have a backup solution. Solutions can be acquired through a multitude of methods, from hard drive backup, to cloud storage options. Remember, if you encounter any problems like hard drive failure, it may still be possible to retrieve that data. There are many data recovery specialists out there that will be able to help you with this kind of scenario.
Use encryption
If you ever need to share sensitive data, you should always be using encryption software for protection. Encryption tools can be purchased from a variety of sources, therefore, if you think your business needs it, start making enquiries before you start sending out emails with sensitive data.
Create internal policies
If you have several employees working for your business, you need to make sure that they are also aware of the relevant action to take when protecting data. You can create robust data security policies and share them on a company intranet, or keep them on a shared file.
Part of your policies should involve reviewing your storage of details to ensure you are only storing data that is needed for your business. Payment details or any other sensitive details that are not related to your business should be gotten rid of. Set up a regular review of storage processes to keep on top of it.
Educational awareness
Again, if you have a number of employees working for you, ensure they are well informed on the processes and policies that you have developed. Arrange regular staff training days, and if you are a larger company that has to be regulated, then ensure you have evidence which shows your staff is competent in regulatory concerns like Data Protection and Information Security.
Training lessens the risk of a data breach, and one-off sessions are not enough. Laws changes, as do the criminal’s techniques, therefore, keeping your staff regularly updated on trends, changes and new technology is a must.
The threat of cyberattacks is getting bigger every week, so make sure you are doing all you can to keep your business’ data secure.
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